Sensiba is always looking for top talent to add to our integrated team. We have an exciting opportunity for a high-energy, enthusiastic, driven, and experienced Administrative Assistant to join our team. If you’re looking for an organization that offers an inclusive environment, uses business as a force for good, and supports you and your family with flexible work options and attractive benefits, take the first step toward joining the Sensiba team!
Named a Top 100 Accounting Firm and Top Workplace USA, we’re recognized for exceptional employee engagement and dedication in helping our clients solve problems, navigate complexity, and build a foundation for sustainable growth.
In 2018, we became a certified B Corporation (B Corp). The B Corp certification distinguishes companies that use the power of business to solve social and environmental problems. It helps us better assess how our core values align with our daily operations and identify where we can improve.
Position Summary:
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The Administrative Assistant role provides administrative support to the Firm's Consulting/Sustainability department, as well as supporting Firm Partners.
Responsibilities:
- Updating opportunities in CRM, Symphony
- Taking meeting notes and updating CRM accordingly
- Scanning and printing
- Updating VPM software system with project statuses or staff additions/changes
- Updating Monday.com boards for each phase of active projects
- Drafting and tracking Statements of Work (SWs)
- Updating Bill.com monthly invoices
- Generating reports in CRM, VPM software, and Monday.com
- Scheduling internal/external meetings and as needed
- Outlook Calendar management
- Provide excellent internal and external client service in-person, via phone and email
- Scanning documents to electronic database as well as QC of scanned files
- Assisting Partners and staff with additional projects such as updating Excel spreadsheets, event preparation/coordination, expense report submission
- High school diploma or equivalent
- 2 years of Administrative Assistant experience
- Professional Service industry (i.e. CPA firm or Legal) experience a plus
- Tax software (CCH ProSystem fx Tax, CCH Axcess) experience preferable
- Ability to efficiently work both collaboratively and independently in a remote/office environment
- Strong attention to detail
- Self-motivated, confident, energetic, and positive
- Advanced computer skills and use of MS Office
- Ability to work overtime when needed, including weekends during busy season (January - April)
- Must be able to work in a fast paced, high-pressure, deadline driven environment
- Ability to multitask and willing to take direction
- Ability to prioritize workload efficiently using excellent time management skills
- Solid Interpersonal and organization skills
- Courteous and professional written and verbal communication skills
There are many reasons to join the Sensiba team: generous benefits, competitive compensation, professional advancement opportunities, and above all — our people. If you're looking for an environment that offers you growth, success, and professionalism without compromising your family, passions, and life outside of work, apply today!
Sensiba LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
Sensiba LLP complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at hr@sensiba.com.
Certain states require employers to disclose the pay range in job postings. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, contact our human resources team.
Compensation Range: $24.00 - $30.00/hour*
Compensation may vary based on skills, role, and location.
