Agency : Department of Commerce and Economic Opportunity
Closing Date/Time: 09/06/2023
Salary: $5,456.00 - $8,140.00 Anticipated Monthly Starting Salary
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number
#29206
Position Overview
The Illinois Department of Commerce and Economic Opportunity (DCEO) is looking for a professional administrative assistant to support the workforce development team in Chicago. The Administrative Assistant 2 will work under the general direction of DCEO’s Office of Employment and Training (OET) management team to assist with the implementation of state workforce projects. The ideal candidate will be able to organize information, coordinate meetings, process travel and timekeeping requests, draft basic correspondence and presentations, review documents and assist in the overall operation of the office. We welcome interest applicants who can be a part of a team that strives to build a strong workforce in every Illinois community to apply.
Job Responsibilities
1. Under general direction of the Program Development Division Manager, serves as confidential staff assistant performing a variety of sensitive and controversial non-recurring staff functions for the assigned manager(s).
2. As a confidential staff assistant, conducts confidential studies and investigations of problems pertaining to office functions and administrative issues.
3. Develops plans for the effective utilization of resources for all the office’s functions.
4. Prepares documents and reports as necessary under the direction of management for senior staff.
5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college, preferably with courses in public or business administration.
2. Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
1. Prefers two (2) years of experience in analyzing and evaluating complex problems and develop and implement effective solutions, to interpret agency policy and procedures and to explain clearly and concisely problems and solutions.
2. Prefers two (2) or more years of experience in organizing and coordinating assignments or projects with federal, state, or local agency partners.
3. Prefers two (2) or more years of experience in working with supervisors and team members in writing, organizing, and reviewing a variety of written reports.
4. Prefers two (2) or more years of experience in using communication skills to engage with staff and partners in a variety of settings.
5. Prefers two (2) or more years of experience in using technical skills in Microsoft Office Suite (word processing skills, spreadsheet skills, database skills, electronic presentation skills), web navigation skills, e-mail management skills, and electronic file storage.
Conditions of Employment
1. Requires the ability to pass a background check
Agency Overview
The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible. The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development.
Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM
Work Location: OFFICE OF EMPLOYMENT & TRAINING, 555 West Monroe Street, Chicago IL 60661
Agency Contact: : CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)
Job Family: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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